Accounting and Operations Coordinator

About this position

Job Description

Job Description

Job Opening: Accounting & Operations Administrative Coordinator

Pay Rate: $25.00–$30.00 per hour
Schedule: Monday–Friday
Shift Options: 7:00 AM–4:00 PM or 8:00 AM–5:00 PM
Position Type: (Full-Time / Temp-to-Hire)

Location: Ravenna, OH

Position Overview

We are seeking a detail-oriented, organized, and dependable Accounting & Operations Administrative Coordinator to support daily business operations, accounting, purchasing, inventory management, project quoting, and administrative functions.

This position works closely with the President, Director of Operations, and multiple departments to ensure projects stay organized, materials are available when needed, and financial and administrative records remain accurate. The ideal candidate is a strong multitasker who can manage competing priorities, communicate effectively with vendors and internal teams, and help keep projects moving forward efficiently.

If you have experience in accounting, purchasing, inventory, payroll, or business administration, this is an excellent opportunity to put your skills to work in a key support role.

Key Responsibilities

Accounting & Payroll Support

• Review and process employee timecards and assist with payroll preparation.
• Maintain accurate employee labor, job, and project records.
• Assist with invoicing, financial transaction reporting, and general ledger functions.
• Support QuickBooks related administrative and accounting tasks.

Purchasing & Procurement

• Create, issue, and manage purchase orders.
• Coordinate the purchasing of materials, components, supplies, and services.
• Track vendor orders, delivery schedules, shortages, and back orders.
• Follow up with vendors to ensure timely delivery and resolve outstanding issues.

Inventory & Shipping

• Maintain accurate inventory records and assist with inventory control and cycle counts.
• Receive materials and ensure purchases are properly recorded and allocated to the correct projects or inventory.
• Coordinate incoming and outgoing shipments.
• Prepare shipping documentation and communicate with freight and parcel carriers.
• Track deliveries and resolve shipping delays, shortages, and discrepancies.

Project & Administrative Support

• Assist with customer quotations and project pricing documentation.
• Support project, production, and field-service scheduling.
• Maintain accurate customer and vendor records.
• Manage customer portal setup, documentation, and required submissions.
• Provide general administrative and human resources support as needed.
• Work collaboratively with Operations, Finance, Sales, Engineering, and Field Services to keep business processes running smoothly.

Qualifications

• Previous experience in accounting, administrative support, purchasing, inventory, or operations coordination preferred.
• Familiarity with QuickBooks, payroll preparation, invoicing, or general ledger functions is a plus.
• Strong organizational skills and exceptional attention to detail.
• Proficiency with Microsoft Office and general computer applications.
• Excellent communication, problem-solving, and follow-up skills.
• Ability to manage multiple tasks, meet deadlines, and prioritize changing needs.
• Comfortable working with financial records, purchase orders, inventory data, and project documentation.
• Ability to work independently while contributing to a team-oriented environment.

What We Offer

• Competitive pay of $25–$30 per hour
• Consistent daytime schedule with two shift options
• An opportunity to take on a key role supporting business operations and project success
• A professional environment with opportunities to apply and expand your administrative, accounting, and operational skills

How to Apply

If you are organized, detail-oriented, and ready to contribute to a growing business, we encourage you to apply today!

About Accurate Staffing:
Company Overview
Accurate Staffing is committed to excellence through service. With over 50 combined years of experience, Accurate Staffing serves the needs of business and industry through its network of branch operations. The company has been successful in providing staffing solutions to America's leading companies because of its team of dedicated employees, human resource expertise, training, and its operating philosophy of providing a single-source staffing company with The Client Organizational Profile.

Personnel Advantage:
The objective of Accurate Staffing is to remain the leader both in perception and fact as a quality, productive organization in all business activities that we pursue. We are continually improving our service so that we consistently offer our customers the greatest return on their investment. Our success is not a matter of chance but a commitment to values that distinguishes us from others.
Accurate Staffing is an Equal Opportunity Employer.

Company Description

About Accurate Staffing:\r\nCompany Overview\r\nAccurate Staffing is committed to excellence through service. With over 50 combined years of experience, Accurate Staffing serves the needs of business and industry through its network of branch operations. The company has been successful in providing staffing solutions to America's leading companies because of its team of dedicated employees, human resource expertise, training, and its operating philosophy of providing a single-source staffing company with The Client Organizational Profile.\r\n\r\n Personnel Advantage:\r\nThe objective of Accurate Staffing is to remain the leader both in perception and fact as a quality, productive organization in all business activities that we pursue. We are continually improving our service so that we consistently offer our customers the greatest return on their investment. Our success is not a matter of chance but a commitment to values that distinguishes us from others.\r\nAccurate Staffing is an Equal Opportunity Employer.

Location and commute

Kent, WA .

Plan your route with Google Maps. Travel times and transportation options vary; confirm the work location with the employer before commuting.

How to apply

Review the vacancy and complete the application on the employer or recruitment partner’s website. Requisition ID: WJ-3201572648.