About this position
Runkle's is looking for a hands-on, organized, and detail-oriented Office Manager / Bookkeeper to support the administrative and financial operations of our four locations and 28 employees.
Reporting directly to the President, this part-time role combines targeted bookkeeping tasks, payroll, HR administration, and general office management. Our remote accounting partner handles core accounting, including the general ledger, reconciliations, month-end close, and financial statements. This role owns the day-to-day work that keeps money moving in and out of the business: entering bills, invoicing customers, following up on receivables, filing sales tax, and running payroll.
There is potential for the position to grow into a full-time opportunity over time.
Key Responsibilities
Accounts Payable, Accounts Receivable & Sales Tax
Enter vendor bills into the GL and future syncing software accurately and on time.
Own the customer AR invoicing process, from issuing accurate invoices promptly to any follow-up needed on open and aged balances.
Escalate collection issues to the President when needed.
Calculate sales tax correctly and file returns on time.
Work closely with our remote accounting partner so bills, invoices, and payments flow cleanly into the books.
Assist our remote accounting partner with the month-end close checklist and quarterly checklists.
Payroll, HR & Employee Administration
Coordinate weekly payroll review and run biweekly payroll, ensuring timely submission for Thursday paydays.
Assist with the transition to ADP payroll in January.
Support HR administration, including benefits enrollment, new hire onboarding, employee documentation, and recordkeeping.
Coordinate employee training across all four locations in partnership with the Field Operations Manager.
Assist with succession planning and maintain accurate, up-to-date employee records.
Serve as a resource for general employee and administrative questions.
Office Management & Process Improvement
Provide day-to-day administrative support to the President.
Maintain digital, organized financial, employee, and business records.
Identify opportunities to streamline administrative and accounting processes and reduce manual duplicate data entry.
Help improve the use of existing systems and support the transition to new tools.
Systems & Technology
You'll work with several existing systems and help simplify and improve how they are used.
Current systems: Magnify, iSolve 4, Excel, and Word.
Upcoming systems or software: ADP for payroll, AP software that syncs with the GL, QuickBooks Online, Google Workspace, Zoom/Teams, and Slack
Required
3+ years of bookkeeping experience, including accounts payable, accounts receivable, invoicing, and collections.
Hands-on payroll processing experience and the ability to meet recurring deadlines.
Experience with sales tax calculation and filing.
Strong Microsoft Excel skills.
Comfort working across multiple software systems.
Easily adaptable to new processes, policies, and software.
Able to happily work with remote teams to screen share, save digital documentation, instant message, and video conference.
Excellent organizational skills and attention to detail.
Ability to manage multiple priorities independently and follow through on deadlines.
High level of integrity and discretion when handling confidential financial and employee information.
Preferred
Associate's or bachelor's degree in accounting, finance, business, or a related field.
Experience with QuickBooks Online, bill.com or similar AP software, Google Workspace, Slack, Zoom, and/or Teams. Experience with ADP a plus.
Experience supporting HR administration, including benefits, onboarding, and employee records.
Experience working in a small or mid-sized, multi-location business.
Interest in expanding responsibilities and potentially growing into a full-time position.
Schedule
Schedule: Part-time, approximately 20 hours per week, with potential to grow into a full-time role.
Location: On site, in person.
Location and commute
2150 White St Ste 8, York, PA 17404.
Plan your route with Google Maps. Travel times and transportation options vary; confirm the work location with the employer before commuting.
How to apply
Review the vacancy and complete the application on the employer or recruitment partner’s website. Requisition ID: WJ-3247032438.