About this position
Role Snapshot
TalentoHC is seeking a proactive, highly organized Personal Assistant / Property & Project Coordinator to support a private client with residential properties, renovation projects, and personal initiatives across the U.S. and internationally. This is a hands-on role requiring exceptional follow-through, resourcefulness, and the ability to manage multiple priorities independently.
About the Opportunity
Our client is a retired business executive managing various real estate and personal projects across Miami, Mexico, Colorado, and Barcelona. The immediate priority is coordinating a major residential renovation in Coral Gables, alongside overseeing property maintenance, coordinating vendors, and supporting personal and special projects.
This is not a traditional administrative assistant role. The ideal candidate enjoys variety, anticipates needs, solves problems, and takes ownership of ensuring everything runs smoothly.
Key Responsibilities
- Coordinate residential renovations, working with architects, contractors, designers, and vendors to track timelines, budgets, deliverables, and outstanding items.
- Oversee property maintenance and improvements, ensuring vendors and service providers complete work efficiently and to high standards.
- Support coordination of international properties, communicating with local management teams and tracking operational updates and pending matters.
- Manage personal arrangements, including travel, appointments, reservations, purchases, and occasional events.
- Research vendors, services, and solutions, identifying opportunities for improvements and efficiencies.
- Assist with special projects involving real estate, hospitality, marine activities, and personal interests.
- Maintain organized project trackers, schedules, documentation, and weekly status updates.
- Proactively identify potential issues, follow up on commitments, and ensure projects progress without constant supervision.
Qualifications
- Experience in personal assistance, executive support, property coordination, project coordination, or a similar role.
- Exceptional organizational skills, attention to detail, and follow-through.
- Proactive, resourceful, and independent, with strong problem-solving abilities.
- Excellent communication skills and confidence coordinating multiple vendors and professionals.
- Tech-savvy, with proficiency in digital tools and willingness to leverage AI for efficiency.
- Professional, discreet, and comfortable working in a private residential environment.
- Excellent English required; Spanish strongly preferred.
- Ability to work onsite in Coral Gables with occasional schedule flexibility.
- Experience with residential renovations, luxury properties, or international operations is a plus, not required.
About TalentoHC
TalentoHC is a talent solutions firm specializing in connecting exceptional professionals with organizations and private clients across a variety of industries.
Equal Opportunity Employer
TalentoHC and our clients are equal opportunity employers committed to providing employment opportunities without discrimination based on any legally protected characteristic.
Location and commute
1800 Coral Way, Miami, FL 33145.
Plan your route with Google Maps. Travel times and transportation options vary; confirm the work location with the employer before commuting.
How to apply
Review the vacancy and complete the application on the employer or recruitment partner’s website. Requisition ID: WJ-3199507770.